Identification of documentation requirements within the workplace
Data and Information
Primary Data and Secondary Data
Characteristics of Good Information
Information Management
Information System
Computer-Based Information System
Functions of an Information System
Information Systems components
Type of Information System
Interrelationships among Systems
What’s Work Place
Identification of Documentation within the workplace
Type of Documentation using workplace

Data Is, Information in raw or unorganized form (such as alphabets, numbers, or symbols) that refer to, or represent, conditions, ideas, or objects Ex:- Each student’s test score is one piece of data
When data is processed, organized, structured or presented in a given context so as to make it useful, it is called Information.
Ex:- The class’ average score or the school’s average score is the information that can be concluded from the given data.

Primary Data
Raw data are also known as primary data that’s not involving processing or any other manipulation.
Data that has been collected from first-hand-experience is known as primary data Raw data may have the following attributes:
possibly containing errors
not validated
in different formats
 uncoded or unformatted

For example, a data input sheet might contain dates as raw data in many forms: “31st January 1999”, “31/01/1999”, “31/1/99”, “31 Jan”, or “today”.

Secondary Data
Secondary data is data that has been collected by someone other than the user.
Data collected from a source that has already been published in any form is called as secondary data. Examples of secondary data include censuses, organizational records, research reports, reference books, the Internet, government reports, government statistics, company reports

Information Management
Information management is analyze the collection of information from one or more sources, and process it to enable, for managers make quicker and better decisions.
Information System
An integrated set of components for collecting, storing, and processing data and for delivering information, knowledge, and digital products

Formal information flow Is when your information flow is documented, traceable and follows an ordered structure. For example, the use of computerized systems, such as data in databases, where the data tables, relationships, reports, etc

Informal information flow Has no order, structure, or traceability, although it may still contain useful information. Examples include conversations (over coffee, in corridors), telephone calls, memos, notice boards, etc.

Computer-Based Information System
Integration of hardware and software technologies and human elements designed to produce timely, integrated, accurate and useful information for decision-making purposes.

Components of CBIS

Input: Captures raw data from organization or external environment

Processing: Converts data into meaningful form

Output: Transfers processed information to people or activities that use it

Feedback: Output returned to appropriate members of organization to help evaluate or correct input stage

Information Systems components

Hardware – desktops, laptops, PDAs

Software – operating systems, application programs

Data – facts and figures entered into computers

Procedures – how the other four components are used

People – users, technologists, IS support

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